Express Maintenance Software

Discover the way maintenance should be!

ExpressMaintenance is complete equipment maintenance software.  Designed for rugged multi-user environments, it’s affordable and easy to use.  ExpressMaintenance automates preventative maintenance and non-scheduled maintenance for any type of equipment.

Today, ExpressMaintenance is used in a wide variety of industries.  Our customers include large and small companies in 30 different countries.  They are manufacturers, schools, hospitals, utilities, municipalities, trucking firms, plants, facilities, airline terminals, energy companies, healthcare, building managers, landscapers, contractors and service firms.
ExpressMaintenance generates work orders, tracks scheduled services (PMs) and manages maintenance history, employee time, downtime, parts inventory and purchase orders.  All of this data combined with our built-in report builder gives you the most powerful maintenance management software available.
With ExpressMaintenance, everything is integrated and flows smoothly.  There is no switching between modules.  Everything is together in one easy to use interface.
So, why waste time and effort with the low-end systems that take unnecessary steps to do the simplest tasks.  Invest in ExpressMaintenance  & ExpressRequest and discover the way maintenance should be

Once you’ve examined all the features and benefits of ExpressMaintenance & ExpressRequest download the free 30-day trial and you’ll know this is the ultimate maintenance software.


ExpressMaintenance is complete equipment maintenance software that is affordable and comprehensive. It covers all of the areas you need to fully automate your maintenance department. Users are amazed just how easy to use and comprehensive our maintenance software can be.
ExpressMaintenance provides complete management and maintenance of assets / equipment as well as work orders, parts inventory, purchase orders and much more.
  • Administration section allows for managing services and tasks, user access, etc.
  • Equipment tracking with fields for every piece of information plus user definable fields.
  • Work Orders for preventative maintenance and breakdowns with complete notes and tasks.
  • Work Orders include comprehensive notes for tasks details, tools required, etc.
  • Parts Inventory for tracking parts received and used as well as cost and source.
  • Parts received can be entered manually are by using barcode readers.
  • Purchase Orders section allows you to easily generate RFQs and purchase orders.
  • Comprehensive History tracking of all maintenance on equipment.
  • Report Builder includes 122 built-in reports plus the ability to create your own.
  • Complete support includes application help and online Knowledge Base.
Equipment Maintenance Software Flow Diagram
Everything in ExpressMaintenance is integrated into a single easy-to-use interface.  There is never double entry of data or having to switch from one module to another.

Easy to Navigate

From fast navigation tools to consistent data entry screens, Express Technology is known for its powerful yet easy-to-use affordable maintenance software.  ExpressMaintenance  is a perfect example of this standard.  All screens are easily accessible from anywhere in the program through the Navigate Menu shown above.  Users may have unlimited screens open simultaneously. 

Easy to Use

All data entry screens are consistently designed and utilize our unique Data Navigator.  Every single button includes a popup hint describing its function.  All date fields include a drop down calendar.  And, comprehensive on-line help is always one click away and specific to the screen from which it is called (context sensitive help).

Flexible and Customizable

ExpressMaintenance  is all about flexibility & customization.  It allows you to define and setup the program to meet your specific maintenance management  needs.  The Administration menu includes numerous screens for defining ExpressMaintenance  features and lookup tables.  In addition to 122 predefined reports and user definable fields, our built-in Report Designer puts complete data searching and reporting at your disposal.

ExpressMaintenance  offers many powerful features and data entry fields you simply will not find in other maintenance programs.  Here are just a few examples:
  • Utilizes Microsoft SQL Server for secure and reliable database engine
  • Save photos and images of equipment, parts and employees
  • Built-in Report Builder lets you design your own reports or customize any of the the 122 reports
  • Create unlimited sites / locations for equipment and parts
  • Create unlimited categories of equipment, parts and services
  • Create unlimited services, intervals, periods and estimates
  • Associate unlimited parts with each service item (PMs)
  • Include general and safety notes with every service
  • Create and print bar codes for parts and equipment
  • Data fields for devices & valves including type, pressure, connectors, outlet / inlet size, volts, amps, etc.
  • Complete vehicle fields including serial numbers for engine, transmission, chassis, and body
  • Complete warranty and lease data fields
  • Units screen includes fields for everything you need to track plus user definable fields and selection lists
  • Units screen includes tab for tracking & graphing downtime.
  • Quickly review maintenance due and automatically generate work orders with user defined formats
  • Track work orders performed by your staff or work groups as well as outside sources
  • Track parts and equipment suppliers and costs
  • Issue purchase orders and track receiving of parts & inventory
  • User setup screen allows administrator which screens users can access
  • Receive parts by entering records manually or using bar code readers.

This just scratches the surface.  ExpressMaintenance  gives you all of the necessary tools to effectively handle maintenance at unlimited plants, facilities and shops.  You just need to test drive ExpressMaintenance free.


ExpressMaintenance will save your company money in the short and long run.
Now, you will be able to accurately and effectively track scheduled and unscheduled maintenance on all sorts of equipment and parts. Here are a few of the benefits you’ll see from ExpressMaintenance immediately:
  • Record all pertinent asset information and data
  • Protect and reduce shrinkage of parts inventory
  • Maintain equipment more efficiently and effectively
  • Generate work orders and manage personnel more effectively
  • Track actual and estimated expenses of various services
  • Track safety and general notes on any service with full graphics
  • Track scheduled and non-scheduled work
  • Monitor supplier pricing and know who is the best source
  • Track equipment warranty information
  • Know what services have been performed on equipment with unlimited work history
  • Save time by having services automatically scheduled for you and know when they should be performed next
  • Save time with instant reports and information always at your fingertips

ExpressMaintenance is certainly affordable. We are proud of the pricing and the quality of ExpressMaintenance. That’s why we disclose them right up front:
Why do we offer such a comprehensive product for for thousands less than our competitors? We’ve developed products for some of the nations largest corporations. We have a complete digital library of procedures and shortcuts that allow us to produce superior quality products with less programming time. Plus, we market and distribute internet which keeps the marketing and distribution costs down. Click here to see Ordering Information.
No matter how flexible, powerful and fast an application may be, it is only as good as the support and documentation available from the software publisher. With Express Technology, you will have a staff of professional and knowledgeable technicians ready to assist and answer your questions.
Our support begins with a comprehensive on-line help system. Our help system utilizes the Microsoft® HTML help system which includes an index and powerful search capabilities. The help is also provided in Acrobat pdf manual format.
We are prepared to provide you with the best possible support and service:
  • State of the art on-line help system
  • Software support via email, phone and fax
  • Frequent updates and enhancements
  • Web based updates easily downloadable
  • Web based Knowledge Base covers your questions
Annual Software Maintenance at only 375.00 includes all updates and support (1 year included free, subsequent years are optional
Getting the Most of ExpressMaintenance – Make reservations today to attend this exciting training seminar.
So, why waste your time and effort with the low-end systems that take all sorts of unnecessary steps to do the simplest tasks. Invest in ExpressMaintenance & ExpressRequest and discover the way maintenance should be.
Take ExpressMaintenance & ExpressRequest for a free 30-day test drive and you’ll know they are the ultimate CMMS tools, at a great value too!

Screen Shots:

The administration section provides access to various setup options including Employees, Users Accounts, Vendors and Services (see below).

The Services Setup screen allows you to define a service one time and then use it as much as desired in the Units (Equipment) screen.  You define the service scheduling, category, etc.  Every service can include comprehensive notes for instructions as detailed as you want to make them (see below).

Service notes carry over to the work order and can be as comprehensive as you wish to make them.  Below is an example.

At the heart of ExpressMaintenance is the Units (Equipment) screen. This powerful screen allows you to track virtually any type of information about your equipment. Data is well organized under subject tabs. You’ll discover that tracking maintenance on all types of equipment is possible.  However, you can disable unused tabs and they will not even appear if desired. Below is the Units screen with the Services (PMs) tab selected.
Unit (Equipment) services are inserted under the Services (PMs) tab. Users simply select from the services you setup and apply the correct period and interval. After that, ExpressMaintenance does the work by letting you know when services are due and creating work orders.
Other tabs allow you store comprehensive information about your equipment including links to other files and attachments to other equipment.
Work orders can be created manually or automatically from the PM Service Overview screen or from ExpressRequest. Most work orders are generated from PMs that are due on equipment. PMs are viewed in the Service Overview screen (shown below). Just a few clicks of the mouse and work orders are created and printed for your technicians.
When work orders are first created, they have a status of Scheduled.  Once completed all information is saved in the work orders and in the equipment maintenance history.
Work orders can be printed or emailed to the applicable people. Work order formats can be completely customized. Below are examples of a work order worksheet and a completed work order as well as a complex work order worksheet.
ExpressMaintenance allows you to track all the information you want for Parts inventory including manuals, graphics, specifications and vendor information. Below is a screen shot of the main parts screen. The tabs across the bottom provide access to additional data.
The screen below allows instant access to parts inventory to see what has been received and consumed.
The Parts Re-Ordering screen shows what parts need to be order and instantly creates purchase orders if desired.
Parts can be received using bar code readers or by entering receiving data manually.
The Purchase Order section allow you to enter POs or RFQs for parts, equipment, supplies, etc. Each PO can contain unlimited detail items.
Purchase Orders can be received by using the PO Closing screen or when receiving parts inventory.
Without a doubt, one of the most powerful features of ExpressMaintenance is the built-in Report Builder. Though ExpressMaintenance comes with 122 predefined reports, users have the ability to alter any existing reports as well as design your own reports. While you may find the many reports already included adequate, you will likely come up with a few special reports you want as well.
Below is a sampling of the predefined reports included in the software.
The Report Builder is a powerful tool for designing reports that allow you to view your data however you need it. To learn more about Report Builder – click here.

Express Maintenance Brochure